Chicago, IL office/hybrid
About our client: Our client is well funded and high growth Chicago real estate startup offering property management solutions and exciting investment opportunities. They are currently building out their Chicago office and offer fantastic office culture, full benefits, matching 401k, and more. This is a great opportunity to get in early and make an impact!
They are seeking an Executive Assistant to join their Chicago office and looking for a self-motivated individual who uses discretion and positive attitude to ensure their entrepreneurial CEO runs efficiently. The successful candidate is passionate about working for a growing firm, handles stress with grace, is hyper organized, an independent worker and enjoys being the main point of contact. This is a tremendous opportunity to be involved with a fast-growing company offering competitive compensation and benefits.
Responsibilities:
- Email Management: Managing the CEO’s email inbox and prioritizing emails to respond to, drafting emails on behalf of the executive, and taking over correspondence when appropriate)
- Meeting Management: Preparing the CEO for meetings and calls (setting up video links, calendar invites, background research on guests and pulling together any briefing documents needed)
- Gatekeeper: Managing CEO’s schedule and interacting with internal and external stakeholders
- Travel Management: Booking travel and hotel accommodations frequently (domestic and international)
- Event planning duties: Chicago, NYC and PR small outings/events/meals
- Miscellaneous Personal: Sending gifts on behalf of the executive, filling out paperwork, etc
- Light office duties: order office supplies, manage vendors (cleaners, building contacts), etc
- Light HR duties: Work with controller to send out annual benefits summaries and assist with new hires
Qualifications:
- 3+ years of experience in a fast-paced executive supporting role
- Amazing EQ abilities and the ability to work with all employees, liaise with investors, etc
- Excellent and professional written English skills
- Comfortable using and learning new software
- Ability to work independently and resourceful
- Excellent organizational skills and multitasking ability
- Bachelors/University degree a plus
A successful candidate will:
- Anticipate the needs of the executive
- Both give and receive critical feedback in a positive, constructive manner
- Be excellent at (and enjoy) juggling projects, prioritizing, and staying organized
- Have a strong desire to learn and improve and be open minded to new ways of doing things
- Adapt easily to the communication style preferred by the executive
- Be trustworthy, discreet, and reliable
- Have a positive, friendly, patient, and energetic attitude
- Love to create order around them
- Actively seek out inefficiencies and provide solutions
- Go above and beyond in everything they do
- Have a strong desire to grow with the company
Benefits/Culture: You will be part of a dynamic team and have the privilege to work for a company that is building the infrastructure of the future. They offer a competitive compensation package, which includes: comprehensive health, dental and vision insurance, matching 401k, generous PTO, happy hours, parties, and events to insert joy into the workflow, and most importantly, great people, growing market and a real opportunity for success.
Compensation: competitive base salary + employee benefits